Conditions of Hall Use

These are the terms and conditions you accept when hiring the hall.

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Whipton hall is run and administered by a limited number of volunteers, please assist by keeping the hall clean and tidy.

1. Your hire of the hall must be for the activity agreed when the hall was originally booked.
2. The hall must be left clean and tidy for the next user. The cleaning cupboard contains hoover, sweeper and spray mop as well as cloths. This includes the removal of crumbs on the floor, spillages and the cleaning of tables if used.
3. All tables and chairs will be returned to the storage areas identified
4. Chairs must be left in a single line against the wall around the perimeter of the hall. If you have cause to stack chairs they must not be stacked more than 3 high for safety of all users.
5. All doors closed and locked when leaving, if you have closed the hatch please reopen to allow air flow.
6. When leaving please ensure if all lights and taps are turned off. Please ensure that toilets are checked.
7. No smoking or vaping in the hall.
8. Noise, Disco and party noise is unavoidable, but please consider the local residents, complaints of extra loud noise may result in future bookings being refused.
9. The consumption of alcohol is allowed. But must not be consumed outside or sold on the premises without the appropriate license. (failure to comply may result in the booking being cancelled and you being asked to leave and no refund will be given)
10. Although bins are supplied in the kitchen, please keep rubbish to a minimum as this is a service that the Community Association has to pay for, where possible please take rubbish with you.
11. Consideration to local residents, please leave quietly.
12. The door code issued will entitle you to enter the property for your hire only day and time. It is issued to you only do not give this code to anyone else.
13. Any items left in the storage areas are left at the owner’s risk.
14. Whipton community association reserve the right to charge for any additional cleaning, replacement or removal of rubbish that is considered necessary over and above normal use.
15. Breakages must be reported and paid for.
16. Please insure you hold the appropriate insurance/licenses for your event, WCA insurance does not cover events/meeting not in our control.
17. Every effort should be made not to cause any damage to the floor and walls. Please do not use any form of tape or blu tac on the walls, this result in damage to the surfaces and charges will be made to bring in a decorator to fix it as it is specialist work.
18. Please do not move the cupboards, remove items from the walls or noticeboards without prior permission. This includes the air conditioning units.
19. Regular weekly hirers - Should you need to cancel you booking – as a one off please let us know as soon as possible and you will not be charged for that hire. If you are looking to end your hire completely please give us 1 months’ notice.